Privacy Policy for "AWE" Piotr Janaska

1. Privacy Policy Overview

This Privacy Policy explains how "AWE" Piotr Janaska collects, uses, stores, and protects your personal information when you interact with our website https://eveningfestive.com/ and when you request, configure, or book our professional event and gaming services.

It applies to all visitors, leads, and clients who contact us via our online forms, email, or any other communication channels published on this website.

2. Data Controller Information

The data controller responsible for your personal information is:

All requests related to this Privacy Policy or the exercise of your data protection rights should be directed to the contact details above.

3. Types of Data Collected

When you browse our website, submit an inquiry, or book an event, we may collect and process the following categories of personal data:

• Identification details: name, surname, company name or organization.
• Contact details: email address, phone number, preferred communication channel.
• Event information: event type (corporate, private, gala, team-building, gaming program), preferred date, location, expected number of participants, format preferences (Poker, Roulette, Blackjack, themed programs), and any additional notes you voluntarily provide.
• Business details: billing details, VAT or company registration data when required for invoicing.
• Technical data: IP address, browser type, device information, and basic analytics data collected via cookies and similar technologies (see section on Cookies & Tracking Technologies).
• Communication records: content of emails, messages sent via our contact or booking forms, and our responses, to ensure clear project coordination.

All fields within our forms that are required for us to answer your request or prepare an offer are clearly marked as mandatory. Providing any additional information is voluntary but may help us configure your event more precisely.

4. Purpose of Data Collection

Your personal information is processed exclusively in connection with our professional event and entertainment services. In particular, we process your data in order to:

• Respond to your inquiries about our Events, Gaming, TeamBuilding, and Programs offerings.
• Prepare tailored concepts, proposals, and pricing for mobile casino tables, gaming formats, and event programs at your chosen venue.
• Manage and confirm bookings made via our Booking flows or via direct contact.
• Coordinate logistics and communication related to your event before, during, and after service delivery.
• Improve our services, operations, and website usability based on aggregated and anonymized usage data.
• Maintain necessary documentation for accounting, tax, and legal compliance.

We do not use your personal data for unrelated purposes without informing you and, where required, obtaining your consent.

5. Legal Basis for Processing

Depending on the context of your interaction with us, we process your personal data based on the following legal grounds:

• Legitimate interest – to respond to your requests, design tailored event concepts, and operate an efficient and secure event agency website, as long as our interests are not overridden by your rights and freedoms.
• Contractual necessity – to take pre-contractual steps at your request (e.g., preparing a quote) and to perform the event services you have ordered.
• Legal obligations – to fulfil accounting, tax, and documentation requirements under applicable law.
• Consent – when required by law, for example for selected marketing communications or certain cookie categories. You may withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal.

6. Data Sharing & Recipients

We treat your personal information with strict confidentiality. Your data may be shared only with the following categories of recipients, and only when necessary:

• Authorized internal staff involved in planning, coordinating, and executing your event.
• Verified service providers (such as technical partners, logistics providers, or specialized entertainment contractors) who assist in delivering your event and who are bound by contractual confidentiality and data protection obligations.
• Professional advisors (e.g., accounting or legal support) where necessary for compliance with legal obligations.

We do not sell, rent, or otherwise commercially trade your personal information to third parties. Any access to your data is strictly limited to what is required to provide our services or comply with the law.

7. Data Retention Policy

We retain your personal data only for as long as necessary to fulfil the purposes described in this Privacy Policy or for as long as required by applicable law. In practice, this means that:

• Inquiry and contact data are kept for the duration needed to respond and, if relevant, for the period during which we negotiate or discuss potential cooperation.
• Booking and project-related data are stored for the entire duration of the cooperation and for the statutory periods required for accounting, tax, or claim-handling purposes.
• Data processed on the basis of your consent (for example, for optional marketing communication) are stored until you withdraw your consent or request deletion.

After the applicable retention periods expire, your data are securely deleted or irreversibly anonymized, unless further storage is legally required (for example, for financial documentation obligations).

8. Your Rights & Access

In accordance with applicable data protection laws, including the GDPR, you have the following rights regarding your personal data:

• Right of access: to obtain confirmation whether we process your data and to receive a copy of your personal data.
• Right to rectification: to request correction of inaccurate or incomplete personal data.
• Right to erasure: to request deletion of your personal data, in particular when they are no longer necessary for the purposes for which they were collected or when you withdraw consent (where consent was the legal basis).
• Right to restriction: to request temporary restriction of processing in certain situations (for example, while we verify the accuracy of your data).
• Right to object: to object at any time, on grounds relating to your particular situation, to processing based on our legitimate interests.
• Right to data portability: to receive the personal data you provided to us in a structured, commonly used, machine-readable format and to transmit those data to another controller where technically feasible.
• Right to withdraw consent: where processing is based on consent, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before the withdrawal.

To exercise any of your rights, please contact us via email at [email protected] or in writing to our postal address. We may need to verify your identity before fulfilling your request to protect your data against unauthorized access.

9. Cookies & Tracking Technologies

Our website uses cookies and similar tracking technologies to provide a stable, secure, and user-friendly experience when you explore our About page, browse our Events and Gaming formats, or submit a request via Contact Us.

Cookies may be used for the following purposes:

• Essential cookies: necessary for core site functionality, security, and basic navigation.
• Preference cookies: to remember your selected language, region, or form inputs for a smoother experience.
• Analytics cookies: to understand how visitors use our site in aggregate and to improve content structure, conversion paths, and responsiveness.

You can manage or disable cookies via your browser settings at any time. Please note that blocking some types of cookies may affect the performance or availability of certain features on the website. For more detailed information on how we use cookies, please also refer to our dedicated Cookie Policy.

10. Data Security Measures

We implement advanced technical and organizational measures designed to protect your personal data against unauthorized access, loss, misuse, or alteration. These measures include, where appropriate:

• Encrypted communication channels for data transmission where supported.
• Restricted access to personal data, limited only to authorized personnel and trusted service providers who require it for event delivery.
• Secure storage systems and regular reviews of our procedures to keep them aligned with current best practices.
• Organizational guidelines for safe handling of client information throughout the entire event lifecycle.

While we maintain a high standard of protection, no method of transmission or storage is fully risk-free. However, we are committed to continuously improving and reviewing our safeguards in line with technological and regulatory developments.

11. International Data Transfers

Your personal data are primarily processed within Poland and other countries of the European Economic Area (EEA). If, in exceptional cases, it becomes necessary to transfer personal data outside the EEA (for example, due to the location of specific technology providers), such transfers will be protected by appropriate legal safeguards, such as:

• Standard contractual clauses approved by the European Commission, or
• Other mechanisms compliant with applicable data protection regulations.

These safeguards are intended to ensure that your data remain protected at a level essentially equivalent to that guaranteed within the EEA.

12. Contact Information & Complaints

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact:

If you believe that your data protection rights have been violated, you also have the right to lodge a complaint with the competent supervisory authority. In Poland, this is the Polish Data Protection Authority (Prezes Urzędu Ochrony Danych Osobowych).

This Privacy Policy may be updated to reflect changes in legal requirements or our internal processes. The latest version is always available on this page.